Approvals that stop costly reprints before the press runs.
Send the customer an online proof, get a clear approve or request-changes back, track every version, and keep a full audit trail - so nothing goes to press without a documented yes from the person paying for it.
We review every request personally and reply within one business day - then your 14-day trial starts, no card needed.
The problem
A reprint is the most expensive way to find a typo.
Loose approvals over email and phone are where margin disappears. The customer "thought they replied," the file on the press was last week's version, or nobody can prove who signed off - and you eat the cost of running it again. Every job that prints on a maybe is a reprint, a delay, or an hour of free rework waiting to happen.
A documented approval on the right version turns "I think it's fine" into a yes you can stand behind.
Before
"I think you already approved it?"
A buried email thread, a stale file, and no record of who said yes.
After
Approved - version 3, on the record.
A timestamped yes on the exact file that goes to press.
What you get
Every job approved, on the right version, on the record.
A simple approval loop your customers actually use - and a paper trail that has your back when it counts.
Stop reprints before the press runs
Every job gets a documented yes before it goes to press. No more printing off a stale file, a typo the customer spotted but never told you, or a colour they assumed you would fix. If it is on the press, it is the version they approved.
Send a proof in seconds, not a thread of emails
Email the customer a clean online proof straight from the order. They open it in their browser - no account, no app, no zipped attachment - and approve or ask for a change right there. The back-and-forth that used to take days happens in minutes.
A clear answer you can act on
Customers get two plain buttons: Approve, or Request changes. When they ask for changes, they tell you exactly what to fix in their own words. No more guessing what "looks a bit off" meant or chasing a reply.
Every version tracked, side by side
Upload a revised proof and it stacks as version 2, 3, 4 - the old ones never disappear. You and the customer always know which round you are on, and you can look back at exactly what changed and when.
A full audit trail behind every job
Who approved it, on which version, on what date and time - all recorded automatically. When a customer later says "that is not what I signed off on," you have the timestamped record to settle it on the spot.
Your team always knows what is waiting
See at a glance which proofs are out, which are approved and ready to print, and which are stuck waiting on the customer - so jobs do not sit forgotten in someone’s inbox while the deadline ticks down.
How it works
From proof sent to press-ready in four steps.
Send the proof
Attach the proof to the order and email it to the customer in one click. They get a branded link to view it online.
Customer reviews online
They open the proof in any browser, zoom in to check the details, and either approve it or request changes in their own words.
Revise and re-send
If they want changes, upload a new version. It tracks as the next round; the previous proofs stay on file for reference.
Approved - and on the record
On approval, the order is marked ready to print with a timestamped record of who signed off on which version.
Versions & audit trail
Know exactly what was approved - and prove it.
Every revised proof stacks as a new version, and every approval is stamped with who, what and when. The guesswork - and the arguments - go away.
- Version history - proof 1, 2, 3 all kept on the order, so you always print the round that was approved.
- Approval record - the customer, the exact version, and the date and time, captured automatically.
- Status at a glance - out for review, approved, or waiting on the customer, across every open job.
Proof history
ApprovedVersion 3 - approved by customer
May 28, 2026 · 2:41 PM
Changes requested
“Make the logo a touch larger”
First proof sent
May 26, 2026 · 9:12 AM
See it in action
See the approval your customers will get.
A clean online proof, two clear buttons, and a record that builds itself behind the scenes.
Customer proof view
Your customer opens one branded link, sees the exact proof, and picks a button. Change requests come back to you in their own words, and your team's status board shows which proofs are still waiting on a reply.
Who it helps
For the owner who eats the reprint - and the manager who chases the yes.
If you run the shop, every avoidable reprint comes straight out of your margin, and every "I never approved that" is a bill you can't pass on. If you manage the floor, you're the one chasing customers for sign-off and trying to remember which file is current. This puts the approval in writing and the status on a screen, so nothing prints on a maybe.
- Owners: protect your margin with a documented yes on every job.
- Managers: stop chasing replies and always know which proof is current.
- Everyone: a clean record to settle any "that's not what I approved" on the spot.
Handling proofs in Printavo right now?See how we compare, side by side →
Put every approval on the record.
A 30-minute screen share on the proof loop - send, revise, approve - with your own jobs. We approve every founding shop personally and set it up with you - no credit card, no setup fee.
14-day free trial after approval · No credit card · $0 setup · We set it up with you